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CRR Activities/Events/Calendar 2008 |
June 27-28 Tenderfoot Campout/Solstice Ride. Crevasse Moraine. Contact: Joe or Shirley Wilson, 373-4910 polkadot@pobox.mtaonline.net July 4 No regular July 1meeting. Independence Day Parade--Wasilla Contact Karol plansmom@hotmail.com Aug. 2 Meet at Hilltop in Anchorage. Time to be decided. Contact: Chris reagan@northnet.org Aug. 5 Regular meeting 7:30 p.m. 21301 Voyles Blvd., Peters Creek Sept. 2 Regular meeting 7:30 p.m.; 21301 Voyles Blvd., Peters Creek Sept. 20 Scavenger Hunt, William Clark Chamberlin Equestrian Center. Contact Mary Ann Hartzog 688-0700, alaskaroan@yahoo.com Oct. 7 Regular meeting 7:30 p.m., 21301 Voyles Blvd., Peters Creek -- (or Dinner Meeting?) Octoberfest for Equifest--date to be announced. Nov. 4 Regular meeting 7:30 p.m. 21301 Voyles Blvd., Peters Creek Dec. __ No regular meeting, instead Christmas party. (Date and location to be announced.) |
EQUIFEST 2008 Presented by Chugach Range Riders |
Setting-up the day before: there are surely at least 999 pieces per tent; sometimes the colors on each piece seem not to match the color-coded chart; sometimes the chart of pieces seems not to match the tent that is at hand... Therefore, how many hours will be needed to set up two tents? |
Chugach Range Riders Minutes June 3, 2008 There will be no July meeting; next meeting: Aug. 5, 7:30 p.m., 21301 Voyles Blvd., Peters Creek: for map, http://crralaska.homestead.com/files/MapPetersCreekAndText3.jpg The meeting was called to order by President Les Anderson. In order to allow time to fully discuss the May Equifest wrap-up, and since minutes are pre-sent to all and the treasurer's report has been distributed, it was moved, seconded, and approved that both be accepted as is. Treasurer's report shows $9,071.99. There was some discussion about putting part of that sum, perhaps $8,000, into an interest-earning account. Mary suggested laddered CDs. Mary Ann and Les will look into that. OLD BUSINESS: Diane was unable to attend this meeting, but had written up a detailed summary of her thoughts on the May 17 Equifest. Les read it and it was discussed point by point. First, she'd like to see $500 set aside as start-up funds for next year's Equifest. Les suggested at least $750. He envisions Equifest becoming a "signature" activity presented by, and connected with, the Chugach Range Riders. Publicity: Diane's comment: Needs improvement. Mary suggested possibly getting information early to hotels and tourist activity distribution packages; we could probably be listed at no charge. Les mentioned that while KBEAR (KBRJ) radio had been expected, their funding had at the last minute gone toward another project. We can try again for next year. Large, professional-quality signs could be put up well in advance, advertising Equifest. Channel 2 (and/or others?) could be contacted to do a piece promoting interest in Equifest. The Burma-Shave-type signs could be put up on the road in both directions of traffic. They were in only one direction this year, as Les worked with what he had, but will plan on both directions for next year. We may need to see about asking permission if put up a week or so in advance. Vendors: We had 13 this year, versus 7 last year. Need to send out letters early, perhaps October, or January? Follow-up with thank-you notes? Especially to Alaska Mill, which provided $300 worth of shavings for the stalls. Tents: Consider purchase, rather than rent year after year? Perhaps purchase and rent out to other groups? Les thought not--purchase is very expensive; should CRR find itself with no use for them at some point, what would it do with them. Ticket sales: It seems a successful way to eliminate money handling at pony rides, face-painting, and popcorn and cotton candy sales. Discussion of whether to eliminate entry gate fee. It would be nice to invite the public to a free event; on the other hand, the price is very low, and the money is needed to cover costs. Pony Rides: Diane suggests changing the name to Horse and Pony Rides, since there are actually few ponies. Mary mentioned that altho there had been a decision to not allow parents to walk along with their children, it is difficult to tell a parent no, it can't be done. Few parents requested it, it was allowed, and there were no problems. We may want to give advertising material to Annie Mabry next year so that she can promote Horse and Pony rides to her handicapped riders and parents; we had more handicapped riders this year than last. Face painting: Need to remember: Give workers time for breaks! It's a fairly time-consuming procedure; we may wish to increase the price to at least $2.00. Ann said prices at the Palmer Fair for most everything are higher than what Equifest is charging. Parade of Breeds: Need to do something about "no-shows" and to discourage late entries. We probably can't charge a fee for entries, since we need all we can get, but could possibly charge for late entries. It may be best to have one person responsible for each breed. Last year Les named off breeds alphabetically and people associated with that breed were contacted; we could try that again. Les is determined to get the Icelandic Pony people involved--this will probably become his personal mission! Food Vendor: Ann asked for opinions about this year's choice. There were both positive and negative comments--however, since the profit margin for food vendors is low, due to our relatively small event, we are actually lucky to get anyone at all to come. This year's vendor did mention returning again next year, so that's at least one possibility. Demonstrations: What seems to most retain the audience, to keep them from drifting away, is entertainment-style demonstrations, such as those with music and flags, perhaps a drill team. The poles and barrels are active and timed, and are popular. Gate: Rob showed up with his official-looking, lighted vehicle and maintained his post the entire day. We need to send him a special thank you. Diane concluded her summary with thanks to all who contributed to the success of Equifest, her enthusiasm and readiness to have a go at it again next year, her enjoyment at the opportunity to celebrate CRR's 50th Anniversary, and her appreciation of CRR's roses and tribute to her work on behalf of Equifest and CRR. NEW BUSINESS: There was much emphasis on early planning for next year's Equifest, perhaps as early as a meeting this fall. Shirley wondered if we'd ever had a serious membership drive. Karol came up with the name "Octoberfest for Equifest" (planning); and Shirley was immediately appointed to lead a membership-drive discussion. So October will have an Equifest planning and/or a membership drive get-together--perhaps at the regular meeting, perhaps at a separate time, such as a weekend evening. Meanwhile, Shirley will start a "campfire" discussion of the membership drive at the June 28-29 Solstice/Tenderfoot gathering. She'll get details of that to Loretta for emailing to everyone, as well as directions to her place. Shirley or Joe 373-4910. Karol will plan for the Independence Day parade in Wasilla if an email solicits enough definitely-committed riders. plansmom@hotmail.com -------------------------------------------------------- In attendance: Les and Ann Anderson, Mary Ann Hartzog, Mary Bolin, Shirley Wilson, John and Karol Kolehmainen, Loretta Andress. Respectfully submitted, Loretta Andress, Secretary |